Running a healthcare facility is a significant challenge, especially during times of crisis. When you are experiencing an unusual moment, such as a pandemic, you may find that all your regular tasks are even more challenging.
Ordering supplies is an issue for many healthcare facilities, as you must balance budgeting with having enough of each item so that your staff and providers can do their jobs flawlessly.
Below are some ways you can improve the supply ordering system at your facility.
Create Usage Lists
One of the most useful ways to have an idea about how many items you need is by assessing past usage. Have your staff tally how much they are using each item at the facility on a given day.
When you have such information, even if the data is from one or two weeks, you have a better idea about how many supplies you need to order in the future. Some medical supplies may need a weekly refresh, while you will have enough stock of other items for several months.
Software is an ideal way to order supplies and manage your inventory. Whether you need coronavirus medical supplies or regular medical equipment, you can do so using software.
Set up the program so that your inventory and online ordering mechanisms are all linked. Such a link will allow you to set up the software to create a new order of a particular item when it is running low.
Improve Efficiency Wherever Possible
The goal for any healthcare facility is to maximize efficiency. Perhaps there are some items you were using frequently in the past, but are now less needed by your staff or providers. Even if you have lower stock of some items, they may be very rarely used, which means keeping a few on hand is more than enough.
By following one or more of the above steps, you can improve the way your healthcare facility orders supplies.